Scanex can provide all types, sizes and volumes of document scanning & conversion services according to our customer’s requirements output formats include but are not limited to TIFF, PDF, searchable PDF, JPG etc. Scanex store your documents to the most suitable form for you , which can be Tape, Hard Drive CD/DVD or any other media.
Below you will find many of the questions that you have about document scanning answered click the keyword to jump to the information:
CD- ROM Capacity
Paper Sizes
Photographs and Colour
Output File Formats
CD Document Search
TIFF Vs PDF
OCR Conversion
How many scanned documents can I fit on a typical 650Mbyte CD-ROM?
This will vary according to the amount of information on each page but a typical amount would be up to 10 archive boxes of scanned documents on each CD-ROM ( 30,000 - 35,000 sheets of A4).
What sizes of paper can be scanned?
Any size of paper from small receipts up to large drawings of 36” wide (A0) and any length can be scanned.
Photographs and colour scanning?
Scanex scanning equipment can handle black and White, greyscale and full colour photographs for scanning.
What file format will the document images be supplied in?
Typically Scanex scan into either TIF or Adobe Acrobat PDF format although we can supply images in most other formats such as JPG, GIF and BMP if required.
How do we find and view the documents on the CD aftewards?
Scanex index documents to your requirements for easy retrieval and can supply Document Management or free search software if required, these solutions enable you to find scanned documents on a CD/DVD based on a particular search field such as client reference number.
What is the difference between TIF and PDF format for document archiving?
TIF format files is the cheapest form of document scanning and archiving and is suitable for large volumes for archive such as invoices, drawings etc.
PDF format has additional features such as full text and keyword searching, bookmarks/hyperlinks and document annotation and security options, . This therefore adds slightly to the scanning charges.
In general if your documents are meant for constant access post scanning then PDF is more suitable for document archiving. Otherwise TIF format is more suitable for long term low access document archiving.
Can you convert paper documents into MS Word or Excel?
Scanex have highly accurate programs to convert documents into MS Word or Excel. These enable us to scan, OCR convert and then verify/error check any original typed information
How do I find my
documents after scanning?
Our customers can
specify search fields along
with a hierarchy of folders into which you want to file them. This can allow you to exactly mirror the current storage of the files but in an electronic form.
All my documents are in ring binders and folders and many have staples. Do I have to remove these?
Scanex will do this for you together with any unbinding and/or rebinding of files as required for a small fee.
I don't want the documents back after scanning. What options are there?
Scanex can store your documents or, as an alternative option, securely shred them and issue a BS accredited secure disposal certificate.
How many drawings can I fit on a DVD-ROM?
When scanning drawings, this will vary somewhat according to the content of information on each sheet but a typical amount would be around 5000 A0 sheets on each DVD-ROM.
How do I find my scanned drawings?
We can index all the scanned drawings on typical fields in the title block such as drawing number, part number, revision/issue, date, etc. You can then search upon any one of these fields.
What are PDF format files?
This is a proprietary format file produced by Adobe and has been widely adopted over the last few years as an excellent format for the web distribution or archival of paper documentation.
What options are there for PDF conversion?
There are 3 main formats for PDF conversion:
Image only – A raw image format like a TIF file
Image + Hidden Text – As above but fully word searchable
Normal – Fully OCR converted and compact format.
Scanex can advise you on your best option.
Scanex is the most cost-effective and efficient outsourcing alternative for any business in need of assistance with managing their documents & data. Scanex has the capabilities and resources to handle any type or size of data capture & bulk conversion project for short or long term contracts.
To find out more information on Scanex products and services or call sales on +44 (0)845-2269558 (local call rates)or email us at enquiries@scanex.co.uk
